Constitution

The Constitution printed in March 2005 is the latest version with the amendments proposed and adopted at the 11th General Meeting in 2003.

 

Article I  NAME

1                     The name of this Association (hereinafter referred to as “the Association”) shall be known as THE ROAD ENGINEERING ASSOCIATION OF ASIA AND AUSTRALASIA.

Article II                 REGISTERED OFFICE

1.                   The registered office of the Association shall be at the Office of the Director General of Public Works Department Headquarters, Jalan Sultan Salahuddin, 50582 Kuala Lumpur, Malaysia.

Correspondence address shall be:

REAAA, 46B, Jalan Bola Tampar 13/14, Section 13, 40100 Shah Alam.

2.                   The Governing Council of the Association (hereinafter referred to as “the Council”) shall have the right at its discretion to transfer the registered office or place of meeting or Permanent Secretariat provided that such changes shall only take place at intervals greater than a total duration of 3 full terms of Council.

3.                   The registered office shall not be changed without the prior approval of the Registrar of Societies.

Article III                OBJECTIVES

1.                   The objectives of the Association shall be:-

(a)       To promote and advance the science and practice of road engineering and related professions.

(b)       To encourage communication between persons charged with the technical responsibility for the planning, design, construction and maintenance of roads and allied structures.

(c)       To obtain and diffuse among the members, information on road engineering and related matters affecting the profession, and to print, sell, publish, issue and circulate the records of transactions of the Association or any papers, periodicals, books, circulars and other literary undertakings or any extracts therefrom as may seem conducive to any of these objects.

(d)       To educate and seek to improve, extend and elevate the technical and general knowledge of members and persons concerned with road engineering.

(e)           To serve as a focal point for exchange of ideas related to road engineering.

(f)             To conduct, encourage and collate research in road engineering.

(g)           To establish, form and maintain an index of available or existing literature and articles of interest in connection with road engineering.

(h)           To co-operate, as may seem conducive to any of these objectives, with national and international organisations and to support and supplement their work.

Article IV                FINAANCIAL YEAR

1.                   The financial year of the Association shall be from 1st January to 31st December.

Article V MEMBERSHIP

1.                   Membership in the Association shall be opened to persons or organisations whose duties and activities respectively are such as to cause them to be interested in the science and practice of road engineering.

2.                   Membership in the Association shall be of six grades: Honorary, Life, Ordinary, Institutional, Affiliate and Associate.

Article VI                MEMBERSHIP QUALIFICATIONS

1.                   The requirements for admission shall be:-

(a) Honorary Membership

A person of outstanding eminence and long experience in the science and practice of some phase of road engineering and has contributed outstanding services to the Association may be elected to Honorary membership by the recommendation of the Council and the approval by members carrying a simple majority vote by ballot.

(b)     Ordinary Membership

A person who is professionally qualified or has a minimum of five years experience in roads related field and who is actively involved in the science and practice of road engineering.

(c)     Institutional Membership

A professional institution, association, firm, company, organisation or other similar body whose activities include the science and practice of road engineering or are concerned with road engineering and related professions.

(d)     Affiliate Membership

An institution, association or organisation whose main objectives are similar to those of the Association and who are willing to reciprocate a similar class of membership with the Association.

(e)     Associate Membership

A person who is keenly interested in the science and practice of road engineering but is not eligible for election to other classes of membership.

2.                   Life Members

A person who is professionally qualified or has a minimum of five years experience in road related field, and who is actively involved in the science and practice of road engineering or any elected individual member by payment of an up-front fee, the level of which is to be decided by the Council from time to time and listed in Schedule A or any elected individual member by being active for more than fifteen (15) continuous years and has reached the age of 65 years.

 

Article VII              ENTRANCE FEES & ANNUAL SUBSCRIPTIONS

1.                   The entrance fees and annual subscriptions shall be as listed in Schedule A of the Constitution. Honorary and Affiliated members shall not be required to pay entrance fees or annual subscriptions.

2.                   The entrance fees and annual subscriptions in Schedule A may be amended from time to time at a General Meeting of the Association or by Circular Resolution of the members.

3.                   Subscriptions shall be due and payable on the 1st day of January of each year. In the case of a new member the entrance fee and annual subscription shall be payable as soon as the member has been advised of his election as a member and thereafter on the 1st day of each and every calendar year.

4.                   A member elected after the first day of July in any year shall pay one-half the subscription for that year and thereafter at the full subscription rate on the 1st day of January of each and every calendar year.

5.                   No candidate who has been elected a member shall be entitled to the privileges of membership until payment of the entrance fee and the first annual subscription has been made. If such entrance fee and subscription are not paid within sixty (60) days after the Honorary Secretary-General has advised the candidate of his election as a member, such election shall be void and of no effect whatsoever.

6.                   A member failing to pay his subscriptions and/or fulfill his financial obligations of any kind whatsoever towards the Association for a period of two (2) years after they fall due shall automatically have his rights and privileges temporarily suspended provided that prior written notice by the Honorary Secretary-General has been given to him at his last known address. If after three (3) months, the subscriptions and/or financial obligations remain unpaid, the said member may at the discretion of the Council, be deleted/terminated from the roll of membership.

7.                   The Council shall be further empowered to take any action as in its absolute discretion it deems necessary relating to the payment of subscriptions, entrance fees and all other fees/monies due/owing to the Association.

Article VIII             RIGHTS AND PRIVILEGES

1.                   Each Honorary, Life, Ordinary, Institutional and Associate member shall be entitled to one vote on each matter submitted to membership vote.

2.                   The vote of an Institutional member shall be exercised through its authorised representative.

3.                   Election to the Offices of the Association shall be the privilege of the Honorary, Life, Ordinary and Institutional members only.

4.                   Affiliate members shall be entitled to all rights and privileges of members in the Association except the right to vote and hold office in the Association.

Article IX                VOTE

1.                   Votes may be given either personally or by proxy. A proxy shall be appointed in writing under the hand of the appointer.

2.                   A member may appoint another member as his proxy to represent him at any General Meeting or Adjourned General Meeting and the proxy shall have all the rights of the member for whom he is representing and to vote thereat for himself and for the member for whom he is representing.

3.                   The proxy form shall be addressed to the Honorary Secretary-General and shall be deposited at the registered office of the Association not less than fourteen (14) days before the time of holding the meeting at which the person named in the proxy proposes to attend and vote.

4.                   No member shall entitled to attend, speak or vote either in person or by proxy at any General Meeting unless all monies (whether subscriptions or otherwise) then due from him to the Association have been paid.

5.                   The instrument appointing a proxy shall be in the following form, or in such other form as the Council may from time to time approve.

 

THE ROAD ENGINEERING ASSOCIATION OF ASIA & AUSTRALASIA

 

I,                                              of                                             being a member of the Road Engineering Association of Asia & Australasia hereby appoint                                  of                                             as my Proxy to vote for me and on my behalf at the General Meeting (or Extraordinary Meeting) of the Association to be held on the                                day of                     ___20______ and at any adjournment thereof.

 

As witness my hand this                     day of    _____20______

 

Article X                 APPLICATION MEMBERSHIP

1.                   All applications for membership of the Association except for membership under Article VI Clause 1(a) of the Constitution, shall be sponsored by two members and shall be submitted on the prescribed membership application form as approved by the Council from time to time containing all the details required thereon in full to the Honorary Secretary-General who shall cause them to be placed before the Council for consideration.

2.                   Notwithstanding Article X Clause 1, where there exists a properly constituted, in terms of Article XXII Local Chapter, then the Local Chapter shall have the power of Council in terms of Article X Clause 1 to approve membership for persons permanently presiding in the country of that particular Local Chapter.

Article XI                RESIGNATION

1.                   A member may at any time by giving notice in writing to the Honorary Secretary-General resign from the Association but such member shall continue to be liable to pay to the Association all outstanding dues up to the end of the year in which he resigns.

Article XII              EXPULSION

1.                   If in a written and signed communication addressed to the Council, any member of the Association shall be charged with or accused of conduct detrimental to the objectives or interest of the Association, or that he has violated the Constitution and/or Bylaws of the Association, the Council shall consider such complaint, accusation or charge. If the Council after due consideration, considers that the charges are serious enough to warrant expulsion, the member against whom the charges have been made shall be advised of the charges by letter and given the right to reply to the charges within twenty-eight (28) days. If the Council, after due consideration of the reply be of the opinion that the interests of the Association so require, may by letter, invite such member to resign from the Association within a time specified in such letter. If the member refuses to resign within the time specified, Council shall have the power to expel such member forthwith and take all appropriate steps as the Council deems necessary to effect the expulsion.

2.                   If such member refuses and/or fails to resign, the question of his expulsion shall be submitted to a special general meeting of the Council to be held within 4 weeks after the date specified in the letter as the date before which he shall have been invited to resign.

Article XIII             MANAGEMENT

1              (a) The Management of the Association shall be vested in a Council comprising the following:-

-       President

-       Two Vice-Presidents (to be elected from Council Members, each from a different country)

-       Two Past Presidents

-       Honorary Secretary-General

-       Honorary Treasurer-General

-       Council members to be elected in accordance with Article XIII Clause 1(b), and

-       Special Council members co-opted for specific purposes numbering not more than ten (10) at any one time

(b) Council members shall be elected in accordance with the following:-

(i)    Any country within Asia and Australasia with 1 to 29 financial members at the time of the general meeting and for at least two consecutive preceding years and with a local chapter shall be entitled to one position on the governing council.

(ii)     Any country within Asia and Australasia with or without a local chapter with 30 to 74 financial members at the time of the general meeting and for at least two consecutive preceding years shall be entitled to one position on the governing council.

(iii)    Any country within Asia and Australasia with 75 to 499 financial members at the time of the general meeting and for at least two consecutive preceding years shall be entitled to two positions on the governing council, one of which shall be for the local chapter or the national road association.

(iv)    Any country within Asia and Australasia with more than 500 financial members at the time of the general meeting and for at least two preceding consecutive years shall be entitled to three positions on the governing council, one of which shall be for the local chapter or the national road association.

For the purpose of ascertaining financial members, an institutional member shall be equivalent to a count of ten ordinary members.

2.                   The President, Honorary Secretary-General, Honorary Treasurer-General and Council Members shall be elected by postal ballot of members of the Association and shall take office at the conclusion of the next General Meeting. The two Vice-Presidents each from a different country shall be elected by Members of Council, from within the Council at the next Council Meeting following that General Meeting.

3.                   The two Past Presidents shall be the Immediate Past President as the president who presided over the Council before the last General Meeting and the Past President who was the president who presided over the second to last Council. If either is unwilling or unable to act, then any other Past-President shall be eligible to be elected by the Council.

4.             The Council may co-opt Special Council Members for specific purposes and for varying duration during its term of office.

5.             The Council may from time to time appoint Committees or Sub-Committees. The Committees or Sub-Committees will comprise members nominated by the Council.


 

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